Leaders Limited is the largest privately owned sales and specialist residential lettings and management agency in the UK. From a one-office start-up in Brighton in 1983 has, through organic growth and acquisition, developed an extensive branch nationwide network. Leaders Limited is known for its quality personal and local service whilst offering its clients the full support and resources enjoyed by a larger company. We value long-term relationships with our clients.

We are looking for a Facilities Department assistant to assist in providing a high quality buildings management and refurbishment programme throughout the branch network.

Responsible for:

• Supporting the agreed refurbishment programme for the existing branch network
• Leading the sourcing of suppliers and management of their contracts for the re-branding and refurbishment programme of any acquired premises
• As appropriate, issue and monitor Permits to Work to contractors and update the relevant software with a record of completed works
• Assisting, under the direction of the Head of Commercial Property, in all aspects of administration and correspondence relating to the Group’s commercial leasehold premises
• Regular liaison with the Health and Safety officer in respect of the Group’s obligations under the Health and Safety at Work Act, Asbestos Regulations, etc.
• Rent reviews and lease renewals - undertake the initial monitoring and liaison with the parties during negotiations for rent reviews and lease renewals
• Lease queries - provide the initial contact for the Group in respect to lease disputes and lease queries
• Dealing with the security of the premises through regular liaison with the IT department and IT Director and in accordance with the Group’s insurance policies
• Database management - update and maintain the database with information on Landlords, facilities management, insurance claims etc.
• Assisting with the sub-letting or reassignment of any redundant premises from which the assignee vacates
• Dealing with the security of the premises through regular liaison with the IT department and IT Director and in accordance with the Group’s insurance policies
• Identifying new or alternative commercial premises at the direction of the Directors and Head of Commercial Property
• Making regular visits to the Group’s commercial premises as dictated by the role/leases/activities throughout its regions

We need a self-motivated team player with good administration experience and communication skills. The successful candidate would also need a good telephone manner, attention to detail, and the drive to provide first class customer service. If this position appeals to you, and you can offer drive, commitment, and enthusiasm, we look forward to hearing from you.

This role offers a competitive salary; full induction and training.

Thank you for your interest in this position, please apply for the role by completing the application form and email it to recruitment@leaders.co.uk, specifying the position that you are applying for with your CV and a letter outlining your suitability for the role and your salary expectation. Due to the high volume of applications that we receive, if you are not contacted within 10 days, then your application has unfortunately been unsuccessful.  Please keep reviewing our vacancies in case a suitable position arises in the future.  We wish you every success with your job search.

The closing date should be treated as a guide, we reserve the right to close the vacancy once we have received sufficient applications, so we would advise you to submit your application as early as possible to prevent disappointment.